Vendor Contract

Val Curtis -Organizer valc@hickorytech.net 507-388-2506 Matrix Media, Inc. PRESENTS

Body Beautiful  Expo -  Mankato         

 Jan 21-22    2017

May 13 -14       2017

Application for Exhibitor Space-deadline:  The 1st of the Month

 

Please Print Clearly!

Business Name________________________________________________

Contact Name_________________________________________________

Address________________________________________________________

City/State/Zip__________________________________________________

Business Phone______________________Cell____________________________

Email Address_______________________________________________

Website_________________________________________________

Detailed description of products you are selling or services you are offering at the Expo. (This information will be printed in the Expo Web Guide) Statement of Intent or Mission Statement: Maximum of 3 people per booth space permitted. Please list names below:

1._________________________________________________________

2. _________________________________________________________

3._____________________________________________________________

 

Would you be willing to donate a door prize?        Yes             No

 What?

 

 

Booth Options: Call Val for special needs. 507-340-6809

____10’ w X 8’ d GENERAL 1 sided booth $375, 2 for $700

____10’ w X 6’ d MAIN HALLWAY      $375

____8’ w X 5’ d   2 SIDED CORNER BOOTH      $400ea -2 for $750

____16’w x 8’d Bookstore  only  $300

____Mini-Booth 5’w X 6’d             $200    (Table is not included,  No massage tables in these booths. Please see Healing booths.)

____Healing Booths    6'w x 10'd    $200 for massage tables, only approved products sold.

____Electricity $30

____ Workshop $25

_____Internet  FREE

Payment Policy:   Checks, Money Orders, Credit Cards thru Pay Pal Only Pay Pal button is on the www.matrixmediaexpo.com website on the “contact/vendor ” page. Call me to invoice you through Pay Pal

Make checks/money orders payable to:

Matrix Media, Inc,  57800 Shady Lane, Mankato, MN 56001

Fax to 507-334-8275  Payment due when application is submitted. No Refunds.

Application deadline,  Always by the 1st of the Month prior to the show.

 

All booth spaces are on a first-come, first-serve and juried basis.

 

Exhibitor Name_________________________________________________

1. Total Payment is due at time of application submission. Should the exhibitor decide to cancel or terminate this agreement the entire fee collected for the space shall be forfeited by the applicant as cancellation fee for handling, advertisement and reassignment of the space. Matrix Media, Inc. reserves the right to reject any applicant at any time without reason.

2. Liability for any loss to the exhibitors shall not be the responsibility of Matrix Media Inc or Marriott Hotel. Exhibitors are strongly encouraged to carry business insurance, covering trade shows and fair, which insures their good and exhibits against loss of damage. Exhibitors are responsible for damage they cause to the facility including labor charges to repair such damage.

3. Exhibitors must conform to all local law enforcement and fire codes, health regulations, electrical codes, and other local, city, state and federal laws and regulations. It is the exhibitor’s responsibility to acquire any permits necessary to meet local regulations. All material used in the facility must be flameproof and fire resistant. Incense is NOT allowed.

4. No sublet booth space shall be permitted unless approved by Matrix Media Inc prior to the show. Matrix Media Inc reserves the right to determine the eligibility of any product, company, and/or service involved in Matrix Media, Inc. events. The exhibitor package includes 3 badges only. Additional people working in the booth will need to purchase daily tickets to the event. Electricity/Internet will not be provided unless indicated on the application and pre-paid at the time of application submission.

5. Aisles and exits shall remain clear, clean and free of debris and obstacles. Easels, signs, tables, etc., shall not be placed outside allotted booth area. Do not nail, screw, staple, pin signage to walls. Tape is fine. 3M Adhesive Hooks work well for heavier sings and banners.

6. It is the responsibility of the exhibitor to supply extra tables, table coverings, etc. at the expo. Tearing down early is prohibited. Please keep your space clean and clear of debris. Set up is Friday after 3pm.

7. Matrix Media Inc retains the right to cancel this agreement and reschedule the expo due to venue damage or any act of God. The exhibitor agrees not to hold Matrix Media, Inc, The Marriott Hotel, its employees or successors liable for damage or injury caused there. I have read and agree to the above contract and understand this is legally binding.

Signature ___________________________________Date_____________

If you have any questions feel free to contact: Val Curtis~ valc@hickorytech.net ~507-340-6809 www.matrixmediaexpo.com

 

 

 

 

SHOW INFO

Event Times and Details

Friday after 7:00pm for some vendors who need more set up time. 

Contact Val if you need this set up time. 507-340-6809

Regular set up is

Saturday  from 6am-9:30am

Show Hours are:            Saturday~ 10am-  6pm

                                            Sunday~ 10am-   5pm

Loading is through the Event Center Entrance doors behind the motel.

No table skirts or pipe & drape along the walls-limited pipe & drape provided.

 

 

Hotel Accommodations

http://www.marriott.com/hotels/travel/mktcy-courtyard-mankato/

901 Raintree Road Mankato, MN 56001

507-388-1234 Reservations:

Please mention Body Beautiful Expo to get your reduced rate

Standard King/Queen Rooms $89.00 Each Night ($159.95 regular price)

25 rooms in reserved block for:

Body Beautiful Expo-reserve hotel room before 10th of the Month.

 

 

 

 

 

Advertising Packages A’ La Carte

 

1. Featured Ad in Expo Program $200 __________________________

2. Featured Ad on Matrix Media, Inc site $15 ________________________

3. 6’ Table at Expo in Lobby  $350_______________________

4. Recognition on Expo entrance $150__________________________  

5. Banner in Featured Speaker room $ 150 __________________________

6. Banner in Workshop Room $150 __________________________

7. Banner in Lobby $150 __________________________

8. Whole Advertising Package $1200 __________________________ (includes all options plus stage mention and 25 tickets )

Total_______________________

 

Company Name

Contact Person

Detailed Description Of Your Company

Website Address

Please List All People Representing Your Booth (if applicable)

You need to supply your own banners and signage which will be returned to you after the expo

Please email your graphic in a jpg format to: valc@hickorytech.net

 What type of signage and or handouts do you have?

 

 

 

 

 Speaker/Presenter Agreement @  Body Beautiful  Expo -Mankato

Enhance your show presence at the Expo by holding your very own speaker/presenter session educating potential customers about your products & services. Session cost is $25 each. Sessions are 45 minutes each & time slots are assigned on a first-come, first-serve basis. You must vacate the room on time.

You may request a specific time slot but we will confirm actual time slots with you approximately two weeks prior to the event. Limit one session per company per day. These are held in a separate room from the Expo. Speaker registration includes door sign, promotion in marketing materials, promotion on website. Minimum charge is $5 per ticket, We split the door. Required is a professional photo in a jpg format. You are required to help promote your show.

Title:_______________________________________________________________________

Proposed brief description of seminar or presentation (25 – 30 word summary, email me @ valc@hickorytech.net _______________________________________________________________

 

Proposed products/services, if any that will be promoted or advertised during presentation________________________________________

 

Speaker Bio (25-30 words) email me @ valc@hickorytech.net _______________________________________________________________

Equipment needs: ___ Screen ___ Video Projector ___ Laptop ___

Overhead Projector ___ Flip Chart ___ Other –

These are x-tra charge-call the motel for pricing. 507-388-1234 

Speaker Name______________________________ Email__________________________

Company Name__________________________________

Contact (if different from speaker) _______________________ Address_______________________________________ City__________________ State_______ Zip_______ Phone____________________ Fax___________________ Website__________________________________

Photo of Speaker included with Registration ___Yes ___No

**Note: Photo may be emailed to valc@hickorytech.net.   Photos must be high resolution – minimum 300 dpi.

Method of payment: Check______ Money Order_______ or Use PayPal for credit cards. www.matrixmediaexpo.com

Any company or its representative presenting false, misleading or disparaging information about products or companies may be subject to cancellation without refund. Any company or its representative making claims about products or dispensing literature that cannot be substantiated with significant scientific data may be subject to cancellation without refund. Speaker registration forms will be processed in the order received. No refunds.

Speaker Acceptance, Release & Consent Page 2 Signing this document constitutes a binding legal agreement. Speaker agrees that upon acceptance of this contract by Matrix Media,Inc. with or without appropriate payment, this contract shall become a legally binding contract. The individual signing this document represents that he/she is duly authorized to execute this binding contract on behalf of the speaker.

By signing this agreement, speaker agrees to abide by all the terms of this contract, as well as the rules and regulations set forth on the exhibitor agreement, and the Mankato Expo policies in effect to the speaker in writing. By participating as a seminar speaker or presenter, I grant Matrix Media, Inc. (“Sponsor”), Sponsor’s designee and their affiliated companies the right to use the speaker’s name, likeness, picture, voice, biographical information, and written submissions and written and oral statements, for educational, advertising and promotional purposes without additional compensation.

 

Conditions: 1. I assign to Matrix Media, Inc. the rights to use my personal contribution in all media now known or which may be developed in the future provided this use shall be only in relation to the Matrix Media, Inc. seminar or presentation developed directly from it. 2. I acknowledge the copyright and all other rights of Matrix Media, Inc. in its contribution in this engagement, as well as the copyright and rights of all other contributors. 3. My contributions or any future use I make of them will not infringe copyright or similar rights nor bring Matrix Media, Inc. into disrepute or be defamatory. 4. This agreement shall be interpreted in accordance with the laws of the state of Minnesota and I submit to the jurisdiction of the state of Minnesota. ___________________________________ _________ Speaker/Presenter Signature Date ___________________________________ Speaker/Presenter Printed Name